DHL International GmbH cares about your privacy.
We are committed to protecting your data. This Privacy Notice describes how your data is handled as part of the organization of the DHL Global CIS Champions Event 2026.
All participants will be referred to in this Privacy Notice as “you” or “your”.
Who is responsible
DHL International GmbH acts as the data controller:
DHL International GmbH
Deutsche Post AG
50577 Koln
Germany
If, at any time, you have a question related to your data handling in connection with the event, please contact us via email: global.cis@dhl.com.
Types of data we process
We only process the data that you provide us via e-mail and the registration form:
Contact data
Information to contact you in relation to your participation in the event
Such as: your name, email address, and phone number
Personal data required for the event
Information to facilitate the event
Such as: your date of birth, job title, travel information, emergency contact, dietary requirements (optional), medical/mobility requirements (optional), and sizing for t-shirt
Image data
Photographs and or videos taken during the event
Technical data
Information collected via cookies and similar technologies
Such as: IP address, type of web browser
Why do we collect your data
At DHL, we only process your data for specific purposes and where we have a legal basis to do so. This can either be:
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The legitimate interests pursued, e.g., a smooth organization of the event, managing and facilitating the event registration for you, capturing memorable moments and documenting the event for you, promoting group culture, enhancing employee engagement, improving our communication and interaction with you, and ensuring health and safety during the events. When applicable, you have the right to object
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Consent, which you may withdraw at any time
We process your data for the following purposes
Privacy Notice
Purpose
Lawful ground for processing
Administration and management of the event, including
To invite you to the event
Legitimate interest
To process your registration
Legitimate interest
To assist and communicate with you
Legitimate interest
To facilitate your travel arrangements
(incl. accommodation)
Legitimate interest
To facilitate dietary provisions and medical care, where required
Legitimate interest
To ensure the security of our event
Legitimate interest
To manage our relationship with you, including
To capture and document the event for all participants
e.g., via photos and videos
Legitimate interest
To improve your experience and our future events
e.g., via a survey
Legitimate interest
To share the event experience internally as well as externally
Legitimate interest
Personal data relating to health
We may collect health data from you related to your dietary requirements, medical conditions, and access needs where relevant to your attendance at the event. The processing occurs only when you voluntarily provide us with this information at the point of collection, thus providing your consent.
How long we keep your data
Unless otherwise required by law, we will keep your data as long as necessary to serve the described purposes and to exercise our legal rights.
Where the processing is based on your consent, the data will be processed until you withdraw your consent.
Will your data be passed on
DHL will only transfer your data when carrying out the purposes described in this Privacy Notice and when permitted by applicable law. Your data will in every case only be made available to authorized employees and our Business Partners when strictly necessary to achieve the purposes described.
In such cases, we will make sure that appropriate safeguards are in place to ensure the transfer of your data (e.g. binding corporate rules, standard contractual clauses). The DHL Group Data Privacy Policy regulates our group-wide standards for the processing of your data.
We respect your rights
Where applicable, data protection law provides multiple rights for you to exercise:
Right to access information
You have the right to be informed on the information we hold on you.
Right of rectification
You have the right to request a correction of any inaccurate data about yourself.
Right to object
You have the right to challenge certain types of processing when based on legitimate interest.
Right to withdraw your consent
You have the right to withdraw your consent at any time.
Right to erasure/be forgotten
You have the right, in certain circumstances, to request the deletion of your data.
Right to restrict processing
You have the right to request a limitation on the way your data is used.
Right related to automated decision-making, including profiling
You have the right to request a review of automated processing. At this moment, DHL does not apply any automated decision-making with legal consequences for you. In case it will be done in the future, we will do so in accordance with the applicable law.
Requests and complaints
You can direct your request based on the above rights or any other questions about this Privacy Notice to: global.cis@dhl.com. DHL cannot handle your request without sufficient proof of your identity.
Please note that the applicable data protection law may impose conditions on exercising the above rights.
We will handle all your requests with the care it deserves. If we fail to address your concerns, you may send a complaint to your local data protection authority.
Glossary
Business partners
Third parties who provide services to us, e.g. suppliers facilitating the organization of our events: TEC Event Management, Hotel accommodation, and transfer company
Controller
The data controller determines the purpose(s) and the means of the processing of personal data
Data
All personal data related to a person who can be identified or identifiable directly or indirectly
DHL International GmbH
DHL, we, us, our
